How you end an email can leave a lasting impression on the recipient. A strong closing sets the tone for future interactions and can help you achieve your communication goals. Whether you’re writing a quick note or a formal proposal, your closing should be clear, professional, and appropriate for the situation.
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How to Choose the Right Email Closing
Before we dive into the list, consider these factors when crafting your closing:
- Formality: Is the email formal or informal? Choose a closing that matches the overall tone.
- Relationship: What is your relationship with the recipient? A closer relationship may warrant a more casual closing.
- Purpose: Are you requesting something, expressing gratitude, or offering assistance? Your closing can reinforce this.
20 Effective Email Closing Phrases
Classic and Versatile Closings
- Thank you – A simple and timeless expression of gratitude.
- Sincerely – A traditional and formal closing.
- Regards – A neutral and professional way to sign off.
- Best regards – Conveys warmth while maintaining professionalism.
- Kind regards – Similar to “best regards” with a slightly friendlier feel.
Closings for Requests and Follow-up
- Thanks in advance – Shows appreciation for anticipated assistance.
- I look forward to hearing from you – Express your interest in a response.
- Please let me know if you have any questions – Indicates your willingness to help.
- Please advise – A direct way to request guidance or feedback.
- I appreciate your time and consideration – Shows respect when asking for something significant.
Closings with a Personal Touch
- Have a great day/week/weekend – Adds a friendly and positive note.
- All the best – Conveys well wishes to the recipient.
- Warmly – A slightly more personal alternative to “Sincerely”.
- Cheers – Informal but upbeat, suitable for colleagues you know well.
- Talk soon – Good for when you expect further communication.
Closings for Specific Situations
- Thank you for your [help/time/assistance] – Expresses specific gratitude.
- I’m available for a call if you’d like to discuss this further – Shows open communication
- Let me know if you need anything else – Demonstrates helpfulness.
- I’m looking forward to our meeting on [date] – Confirm an upcoming appointment.
- I enjoyed learning more about [subject] – Good for networking or following up after an informative exchange.
Things to Remember
- Always include a closing. A closing makes your email feel complete.
- Use your email signature. Include your name, title, company, and contact information.
- Adapt closures based on context. Consider the above factors to choose a fitting phrase.
With these options, you can find the perfect way to end your emails, leaving a positive and professional impression.
